Privacy Policy

Refine Your Sound is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how your data is collected, used, and stored in connection with our music production services.

1. Data We Collect

We may collect and process the following personal data:

  • Contact information: name, email address, phone number, location.

  • Payment information: invoicing address, VAT number, transaction details (processed via secure third-party providers like PayPal or Stripe).

  • Creative materials: demos, stems, lyrics, voice notes, and creative briefs shared for the purposes of production.

  • Communication records: email or message correspondence between you and the Producer.

2. How We Use Your Data

Your personal data will be used for the following purposes:

  • To deliver the commissioned music production service

  • To process payments and issue invoices

  • To contact you regarding project updates or deliverables

  • To comply with legal or contractual obligations

  • For internal administration and record-keeping

We will not sell, rent, or share your personal information with third parties for marketing purposes.

3. Data Storage and Security

Your data is stored securely and only accessed by the Producer for the purposes outlined above. All files are stored using encrypted, password-protected devices or secure cloud services (e.g., Google Drive, Dropbox, or iCloud).

We retain project files and data for up to 5 years for reference, legal compliance, and service continuity, unless otherwise requested by the Client.

4. Your Rights

You have the right to:

  • Request access to your personal data

  • Request correction or deletion of your data

  • Object to or restrict data processing

  • Withdraw consent (where processing is based on consent)

To exercise any of these rights, contact us at hello@refineyoursound.com.

5. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Contractual necessity: to deliver services under this agreement

  • Legal obligation: for tax and accounting compliance

  • Legitimate interest: to manage and protect our business and relationships

  • Consent: where explicitly granted (e.g. newsletter subscriptions)

6. Third-Party Services

Payment processors (e.g., PayPal, Stripe) and communication tools (e.g., Gmail, Google Workspace) may handle your data according to their respective privacy policies. We advise reviewing their terms when using those platforms.

7. Cookies

Our website may use cookies for functionality and analytics purposes. You can control cookie preferences via your browser settings.

8. Contact

For any questions regarding this policy or your personal data, please contact:

Refine Your Sound
Email: hello@refineyoursound.com
Owner: Jim van der Breggen
Registered in the Netherlands (KvK: 72174293 )